HubSpot

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How to get over 10,000 records limit of HubSpot APIs?

HubSpot doesn't allow you to pull more than 10,000 rows using APIs. Here is a workaround that you can use to overcome this HubSpot limitation.

HubSpot

Product

Product

How to get over 10,000 records limit of HubSpot APIs?

HubSpot doesn't allow you to pull more than 10,000 rows using APIs. Here is a workaround that you can use to overcome this HubSpot limitation.

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How to get over 10,000 records limit of HubSpot APIs?
How to get over 10,000 records limit of HubSpot APIs?
How to get over 10,000 records limit of HubSpot APIs?

At Superjoin, we've revolutionised the way you import data from HubSpot. While the standard HubSpot API limit caps data pulls at 10,000 records, Superjoin uniquely allows you to seamlessly import over 40,000 rows of data, bypassing traditional limitations found elsewhere. 

Unlike other tools, Superjoin provides a solution that not only extends the default HubSpot API limit to 40,000 rows but also offers the flexibility to further extend this limit. Just write to us at support@superjoin.ai to pull data which is more than 40,000 rows.

We understand a lot of users using other products that use HubSpot API can't pull more than 10,000 rows of data. So we thought why don't we write a blog to help solve this problem

Getting around this problem is simple - Splitting HubSpot data exports into smaller, organized segments under 10,000 records each can solve this problem.

There are three methods to solve this 10,000 record problem:

  1. Use Superjoin to never face this issue.

  2. Create separate sheets with records less than 10000 rows, and manually consolidate them.

  3. Use our template to consolidate data automatically. 

We created a simple template on Google Sheets that consolidates all these different data segments, removes identical rows(if any), and helps you get this data onto one sheet.

Need a Consolidated HubSpot Data Sheet?

A workaround for data pull limits is splitting your data exports from HubSpot using Superjoin and merging them using Google Sheets. This might look like a tedious process, but we have shared two methods that make it super simple to consolidate your data.


  1. Import 40000+ rows with Superjoin.

  2. Consolidating data using the QUERY Function of Google Sheets

  3. Consolidating data using our template- We strongly recommend using this method, since we have handled all the edge cases and it's automated.

Guide to getting your data onto Google Sheets using Superjoin

Getting live HubSpot data onto Google Sheets is easier than ever using Superjoin, even when your data exceeds 10,000+ records.

Here are the steps to get data directly into Google Sheets:


  1. Install Superjoin and Connect to HubSpot

You can install Superjoin directly on Google Sheets by searching for Superjoin on Google Workspace Marketplace. You can follow the steps to install and launch Superjoin in this video or this blog.

Connect to your Hubspot account on Superjoin. See the guided video of how to connect to HubSpot on Superjoin.


  1. Figure out where your data limit exceeds

There are two ways to split your data if it exceeds the 10,000 rows export limit.


  1. Manually figure out where your data export stops after exporting 10,000 records

    Now, on Superjoin, apply a filter to the date column using the date from which the export was truncated. This will allow you to export data from the truncated point onwards.

    Data preview

  2. Creating splits of data in a way where you know data won't exceed the 10,000 record limit.

    Create manual filters using your intuition where you know the data won't exceed 10,00 rows. For example, split the customer data into months based on the created at (date) field.

    Data preview

Once you have created these filters, import the data into Google Sheets using Superjoin by Clicking on Import Data. Repeat this process until all your data has been exported to Google Sheets.


  1. Set up Auto-Refresh

Once you have exported your data, you can configure Auto-Refresh schedules for your data imports. This will allow you to receive updated data on your Google Sheets automatically. Auto-Refresh creates data pull schedules to directly get your HubSpot data into your Google Sheets.



  1. Create Consolidated HubSpot Data Sheets


  1. Use our Data Consolidating Sheet

    If you prefer a quicker, less hands-on method, use our pre-made Data Consolidating Template to merge your data automatically. Ideal for saving time and effort.


    You can start using this template in 4 easy steps


    Step 1: Using the template link, make a copy of this template by clicking on "Make a Copy".


    Step 2: Now on your copy of this template, Launch Superjoin and import your segmented data from HubSpot.


    Data preview


    Step 3: Once you have imported all your data, paste the sheet names in the Configuration Sheet along with the columns you want to merge.


    Data preview


    Step 4: After you do that, go to the Consolidated Datasheet and click on the Consolidate Data button.


    Consolidate data button


    If you get the message to authorize permissions, click on OK.

    Once you do that, Viola! Your data has been merged.



  2. Use Query Function to merge Segmented Data

Create a new sheet in your spreadsheet and name it "Consolidated HubSpot Data Sheet". 

On the A1 Column, use this formula template to get consolidated and unique data onto your final sheet


=QUERY({Sheet1!A:D; Sheet2!A:D; Sheet3!A:D,....}, "select * where Col1 is not null", 1)


  • Array Construction {}: The curly braces create an array in Google Sheets. This allows you to stack the data from Sheet1, Sheet2, etc. The semicolon ";" is used to stack data vertically.

  • Sheet Range Sheet1!A:D: This specifies that we take all rows and columns A to D from Sheet1. You would adjust this range according to your actual data columns.

  • QUERY Function: The QUERY function executes a query on the data. Hereโ€™s what each part does:

    1. select *: This selects all columns from the combined data.

    2. where Col1 is not null: This condition filters out any rows where the first column (assumed to be the Date in this setup) is empty. This helps ignore any empty rows that might be present in each sheet.

    3. 1: This indicates that the data includes one header row, which the QUERY function will use for determining column labels.

Conclusion

Pulling more than 10,000 records from HubSpot is no longer a challenge with Superjoin. We make it straightforward to handle large datasets by importing up to 40,000 records, with the option to customize this limit for your specific needs. Superjoin not only fits within HubSpot's standard limits but also expands them, ensuring your data is comprehensive and continuously updated. Superjoin helps you split your data into smaller chunks that fit under HubSpot's limit and automatically puts it into Google Sheets for you. Just set it up, and Superjoin will keep your sheets updated without you having to lift a finger.

At Superjoin, we've revolutionised the way you import data from HubSpot. While the standard HubSpot API limit caps data pulls at 10,000 records, Superjoin uniquely allows you to seamlessly import over 40,000 rows of data, bypassing traditional limitations found elsewhere. 

Unlike other tools, Superjoin provides a solution that not only extends the default HubSpot API limit to 40,000 rows but also offers the flexibility to further extend this limit. Just write to us at support@superjoin.ai to pull data which is more than 40,000 rows.

We understand a lot of users using other products that use HubSpot API can't pull more than 10,000 rows of data. So we thought why don't we write a blog to help solve this problem

Getting around this problem is simple - Splitting HubSpot data exports into smaller, organized segments under 10,000 records each can solve this problem.

There are three methods to solve this 10,000 record problem:

  1. Use Superjoin to never face this issue.

  2. Create separate sheets with records less than 10000 rows, and manually consolidate them.

  3. Use our template to consolidate data automatically. 

We created a simple template on Google Sheets that consolidates all these different data segments, removes identical rows(if any), and helps you get this data onto one sheet.

Need a Consolidated HubSpot Data Sheet?

A workaround for data pull limits is splitting your data exports from HubSpot using Superjoin and merging them using Google Sheets. This might look like a tedious process, but we have shared two methods that make it super simple to consolidate your data.


  1. Import 40000+ rows with Superjoin.

  2. Consolidating data using the QUERY Function of Google Sheets

  3. Consolidating data using our template- We strongly recommend using this method, since we have handled all the edge cases and it's automated.

Guide to getting your data onto Google Sheets using Superjoin

Getting live HubSpot data onto Google Sheets is easier than ever using Superjoin, even when your data exceeds 10,000+ records.

Here are the steps to get data directly into Google Sheets:


  1. Install Superjoin and Connect to HubSpot

You can install Superjoin directly on Google Sheets by searching for Superjoin on Google Workspace Marketplace. You can follow the steps to install and launch Superjoin in this video or this blog.

Connect to your Hubspot account on Superjoin. See the guided video of how to connect to HubSpot on Superjoin.


  1. Figure out where your data limit exceeds

There are two ways to split your data if it exceeds the 10,000 rows export limit.


  1. Manually figure out where your data export stops after exporting 10,000 records

    Now, on Superjoin, apply a filter to the date column using the date from which the export was truncated. This will allow you to export data from the truncated point onwards.

    Data preview

  2. Creating splits of data in a way where you know data won't exceed the 10,000 record limit.

    Create manual filters using your intuition where you know the data won't exceed 10,00 rows. For example, split the customer data into months based on the created at (date) field.

    Data preview

Once you have created these filters, import the data into Google Sheets using Superjoin by Clicking on Import Data. Repeat this process until all your data has been exported to Google Sheets.


  1. Set up Auto-Refresh

Once you have exported your data, you can configure Auto-Refresh schedules for your data imports. This will allow you to receive updated data on your Google Sheets automatically. Auto-Refresh creates data pull schedules to directly get your HubSpot data into your Google Sheets.



  1. Create Consolidated HubSpot Data Sheets


  1. Use our Data Consolidating Sheet

    If you prefer a quicker, less hands-on method, use our pre-made Data Consolidating Template to merge your data automatically. Ideal for saving time and effort.


    You can start using this template in 4 easy steps


    Step 1: Using the template link, make a copy of this template by clicking on "Make a Copy".


    Step 2: Now on your copy of this template, Launch Superjoin and import your segmented data from HubSpot.


    Data preview


    Step 3: Once you have imported all your data, paste the sheet names in the Configuration Sheet along with the columns you want to merge.


    Data preview


    Step 4: After you do that, go to the Consolidated Datasheet and click on the Consolidate Data button.


    Consolidate data button


    If you get the message to authorize permissions, click on OK.

    Once you do that, Viola! Your data has been merged.



  2. Use Query Function to merge Segmented Data

Create a new sheet in your spreadsheet and name it "Consolidated HubSpot Data Sheet". 

On the A1 Column, use this formula template to get consolidated and unique data onto your final sheet


=QUERY({Sheet1!A:D; Sheet2!A:D; Sheet3!A:D,....}, "select * where Col1 is not null", 1)


  • Array Construction {}: The curly braces create an array in Google Sheets. This allows you to stack the data from Sheet1, Sheet2, etc. The semicolon ";" is used to stack data vertically.

  • Sheet Range Sheet1!A:D: This specifies that we take all rows and columns A to D from Sheet1. You would adjust this range according to your actual data columns.

  • QUERY Function: The QUERY function executes a query on the data. Hereโ€™s what each part does:

    1. select *: This selects all columns from the combined data.

    2. where Col1 is not null: This condition filters out any rows where the first column (assumed to be the Date in this setup) is empty. This helps ignore any empty rows that might be present in each sheet.

    3. 1: This indicates that the data includes one header row, which the QUERY function will use for determining column labels.

Conclusion

Pulling more than 10,000 records from HubSpot is no longer a challenge with Superjoin. We make it straightforward to handle large datasets by importing up to 40,000 records, with the option to customize this limit for your specific needs. Superjoin not only fits within HubSpot's standard limits but also expands them, ensuring your data is comprehensive and continuously updated. Superjoin helps you split your data into smaller chunks that fit under HubSpot's limit and automatically puts it into Google Sheets for you. Just set it up, and Superjoin will keep your sheets updated without you having to lift a finger.

FAQs

What is the 10,000 record limit in HubSpot APIs?

What is the 10,000 record limit in HubSpot APIs?

How can Superjoin help overcome the HubSpot API limit?

How can Superjoin help overcome the HubSpot API limit?

What are the steps to get HubSpot data onto Google Sheets using Superjoin?

What are the steps to get HubSpot data onto Google Sheets using Superjoin?

Try it now

Gathering all your data has never been simpler.

Install for Free

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HubSpot

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How to get over 10,000 records limit of HubSpot APIs?

HubSpot doesn't allow you to pull more than 10,000 rows using APIs. Here is a workaround that you can use to overcome this HubSpot limitation.